Ecosystem & Events Coordinator (LACI BATWorks)

New York, NY
Full Time
Experienced

  

Please note that while the Los Angeles Cleantech Incubator (LACI) is based in Los Angeles, CA, this role is based in Brooklyn, New York in-person at our BATWorks location. 

About LACI 

The Los Angeles Cleantech Incubator (LACI) is a nonprofit organization creating an inclusive green economy by unlocking innovation (through working with startups to accelerate the commercialization of clean technologies), transforming markets (through catalytic partnerships in zero emission transportation, clean energy and sustainable cities) and enhancing communities (through workforce development, pilots and other programs). Originally founded as an economic development initiative by the City of Los Angeles and its Department of Water & Power (LADWP), LACI is recognized as one of the most innovative business incubators in the world. Learn more at laci.org

LACI plays a national role in the innovation ecosystem via three interlinked initiatives: 

  • The City Climate Innovation Challenge, a landmark program to help cities across the country incorporate and scale innovation to achieve climate goals related to specific priority topics.
  • The National Clean Energy Incubator Coalition, led by LACI, advocates for increased federal funding for incubation organizations
  • LACI Cleantech Debt Fund, the nation’s first early-stage cleantech startup debt fund

In New York City, NYCEDC has appointed a consortium led by LACI and the Cambridge Innovation Center (CIC) to design and operate “BATWorks,” a cutting-edge climate innovation hub at the Brooklyn Army Terminal (BAT) in Sunset Park. Building on LACI’s unique partnerships and programs in Los Angeles and growing national programs, LACI will provide LACI-incubated startups with funded piloting opportunities at BAT and create a semi-permanent innovation test bed for the Challenge in NYC. Moreover, LACI will manage “Pilots at BAT” to help other startups demonstrate their offerings in a live built environment while advising NYCEDC on climate programming at BATWorks.

Position Summary:

Reporting to LACI’s SVP of BATWorks, with dotted line reporting to LACI’s MarCom team,  the Ecosystem and Events Coordinator plays a key role in activating BATWorks to become a hub for LACI’s climate activity.  The activation strategy and execution will evolve over time as BATWorks moves from a temporary facility activated by LACI to a permanent home to be run in partnership with CIC. BATWorks will program a wide variety of convening activities across various stakeholder groups in the climate ecosystem (innovators, community-based organizations, corporations, governments, workforce, etc) to help build an inclusive green economy. The Ecosystem and Events Coordinator works cross-departmentally with LACI colleagues at BATWorks and in Los Angeles, other BATWorks partners, and in close collaboration with NYCEDC to co-design and execute a wide range of climate-related programming at BATWorks

What You’ll Do:

  • LACI Event Execution and Audience Development: Plan and execute industry-leading  events from on-campus pilot showcases and fundraisers to virtual fireside chats and webinars. Ensure that each event provides an enriching attendee experience. Partner with the LACI MarCom department and partners such as CUNY and NYU to enable promotion of events to their target audiences on social media, Slack, on campus signage, and via email campaigns. 
  • LACI Event Coordination: Propose and secure speakers, panel moderators, talk topics, and vendors that align with the BATWorks’ mission and offer an opportunity to showcase partners and sponsors.  Suggest ice-breaker activities and other programmatic elements to boost audience engagement. Coordinate prior to event and on day-of for installation,  check-in, catering, room and service arrangements, A/V, and parking needs for events. Maintain communication with stakeholders throughout an event’s life cycle including fee negotiation, developing quotes, contract creation and room set-up. Draft run-of-shows and orchestrate virtual speaker run-throughs
  • Third Party Event Coordination and Execution: Serve as the main point of contact for third-party event booking, planning, and coordination with on-site logistics, including checking availability, coordinating vendors,  invoicing customers, facilitating credit card payments, and ensuring campus policies are followed, setup and striking, etc. Track event space usage and metrics, and record data in spreadsheets and relevant reports
  • Ecosystem and Community Building: Develop strong relationships with related organizations (e.g., climate incubators, community organizations, universities, other tenants at BAT, etc.). Brainstorm ways to  improve community building and incorporate community-building best practices into processes
  • Event Project Management: Draft, create, and send newsletters, event invitations, and other collateral, in collaboration with the LACI MarCom department Acquire and process contacts and attendee lists from in-house and external events. Support long-term plans for enhancing ecosystem and event activities at BATWorks, including pursuing funding opportunities such as grants or sponsorships
  • Visitor and Tour Experience: Host tours for the general public, community groups, school groups, international groups, and NYCEDC stakeholders, explaining the history of BAT, the vision for BATWorks, key features of the campus, the mission of LACI, etc. Work with LACI’s MarCom department and others  to create written and visual marketing material both on campus and online to promote BATWorks and LACI. Track attendance to all tours via software tools, including Salesforce, and report on a monthly basis 
  • Administration & Reporting: Coordinate and publish the BATWorks Calendar of Events and Calendar of Tours. Report on monthly, quarterly, and yearly statistics for all events and tours

Why You’re Right for the Job:

  • Color-coded binders and spreadsheets are your friend: Okay, maybe not binders per se, but organization keeps you sane! You’re detail-oriented and process-oriented, and you love to build things from the ground up. 
  • Planning professional events comes easy to you: When it comes to planning a party or even a group outing, others always come to you because they know you enjoy it and are able to corral a lot of different people and ideas. 
  • You value customer service and camaraderie:  Your leadership style is inclusive so you value each person’s opinions and experiences - whether they’re your direct reports, higher ups, clients or colleagues. 
  • You are a natural story-teller: You are most excited when you’re sharing a passion with others. You feel comfortable pitching a mission or program. 
  • You’re PRO-LACI: you’re a proactive, pro-environment, pro-solutions professional that is dedicated to making the world a cleaner, safer, better place to live in through clean technologies. In addition, you have a commitment to inclusion, or the need for solutions to support all people in a community regardless of race, religion, gender, immigration status, or ethnicity. 

Requirements:

Basically, we want to know you can get the job done. This means you have:

  • B.A. in Marketing, Communications, Hospitality, Business or a related field
  • Experience in project management or customer engagement in a non-profit organization, hospitality, or marketing, communications or events agency
  • Adaptability: Ability to be flexible in approach and pivot when necessary to achieve project objectives; ability to remain calm and focused while dealing with challenging and stressful situations
  • Communication: Ability to communicate clearly and effectively with and between internal teams and external stakeholders; excellent written and verbal communication skills (including public speaking) 
  • Initiative: Actively seeks and identifies opportunities to contribute to and achieve department goals
  • Problem solving: Identifies the root cause of the problem,  potential impact and implications; proposes potential solutions 
  • Project management: Strong time management skills and the ability to work in an ever-changing, fast-paced environment; strong understanding of the necessary steps to achieve goals before deadline and within budget, with a strong attention to detail
  • Relationship oriented: Exceptional customer service and relationship management skills
Preferred Qualifications
  • Familiarity with Sunset Park and its surrounding communities in Brooklyn
  • Spanish language skills a plus (written/spoken)
  • Previous experience working in partnership with local government and community-based organizations 
  • Passion for sustainability and creating an inclusive green economy 
  • Familiarity with technology tools, including:
    • Email campaign distribution platforms, such as MailChimp
    • Event registration software 
    • CRM software such as Salesforce 
  • Knowledge of A/V set-up and virtual meeting software 

Work Requirements

  • Must work a minimum of 3-4 days a week  onsite from BATWorks at the Brooklyn Army Terminal​​
  • Occasional evening and weekend hours
  • Frequent travel across New York City
  • Potential travel to LACI headquarters in Los Angeles
  • Ability to lift up to 30lbs

Position Details:

This is a full-time position, starting immediately. LACI BATWordks operates out of the LACI Brooklyn Army Terminal location. Since we are rapidly growing, you will be getting in on the ground floor at BATWorks, with the opportunity to evolve with us and shape your future here. Some travel may be required.

Salary Range: Coordinator Range $62-70k commensurate with experience, education, skills, etc and total compensation package including health benefits, 401k match, professional development, and more.

In addition to working on a campus with other innovators, we offer industry competitive benefits including: paid holidays, vacation/sick time, health benefits, 401(k) plan with match, and paid parking (with EV charge stations). We also support alternative transportation with a metro pass and bikeshare for every employee.   

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