Marketing & Events Coordinator (Cleantech Incubator, Non-profit)

Los Angeles, CA
Full Time
Mid Level

  

About LACI 

The Los Angeles Cleantech Incubator (LACI) is a nonprofit organization creating an inclusive green economy by unlocking innovation (through working with startups to accelerate the commercialization of clean technologies), transforming markets (through catalytic partnerships in transportation, energy and sustainable cities) and enhancing communities (through workforce development, pilots and other programs). Originally founded as an economic development initiative by the City of Los Angeles and its Department of Water & Power (LADWP), LACI is recognized as one of the most innovative business incubators in the world by UBI. Learn more at laci.org

Position Summary:

The Marketing & Events  Coordinator assists with the  smooth running of all events taking place at the La Kretz Innovation Campus. The role also ensures the smooth running of the internal MarCom agency within LACI, by working across software platforms to ensure all campaigns and projects are executed to the  highest standard.  The Marketing and Communications team at LACI uses events as a function of marketing to broadcast our successes, create engagement and drive a space to convene around thought leadership in the Cleantech ecosystem.

What You’ll Do:

  • MarCom Admin and Reporting: Update media tracker. Organize invoices and credit card statements. Keep MarCom shared drive with content and imagery updated and organized. Project coordination, including SalesForce data entry and reconciliation, invite list management and exporting from Eventbrite/Events Registration Software. Collaborate with the VP  Marketing & Communications and MarCom team to faithfully translate Asana tasks into real world events and deliverables
  • Event Execution: Assist and staff multiple events, meetings and conferences at the LKIC campus. Ensure excellent customer service at the time of the event. Foresee client needs and problem solve in real time. Act as a steward for the space, making sure guests and clients adhere to space limitations/requirements. Collaborate with the facilities team to ensure proper event setup including some physical setup time with tasks like moving tables, chairs and light event materials.
  • Event Planning Support: Assist in event planning, production and design. Communicate with guests and clients about their needs, conduct walkthroughs of the space. Interface with client in pre-planning of event, including creating quotes, invoices, booking catering, communicating parking logistics and general expectation management. Interpret and  translate event plans. Collaborate with A/V Coordinator to make sure tech tests, A/V setup meets client expectations
  • Client engagement and collaboration: Interact with and provide day-to-day communication to internal teams, clients, partners, and any other relevant parties. Assist in updating  content calendar of communications (across all channels) featuring founders/startups and LACI program successes across all pillars

Why You’re Right for the Job:

  • Color-coded binders and spreadsheets are your friend: Okay, maybe not binders per se, but organization keeps you sane! You’re detail-oriented and process-oriented, and you love to build things from the ground up. 
  • Planning professional events comes easy to you: When it comes to planning a party or even a group outing, others always come to you because they know you enjoy it and are able to corral a lot of different people and ideas. 
  • You value customer service and camaraderie:  Your leadership style is inclusive so you value each person’s opinions and experiences - whether they’re your direct reports, higher ups, clients or colleagues. 
  • You are a natural story-teller: You are most excited when you’re sharing a passion with others. You feel comfortable pitching a mission or program. 
  • You’re PRO-LACI: you’re a proactive, pro-environment, pro-solutions professional that is dedicated to making the world a cleaner, safer, better place to live in through clean technologies. In addition, you have a commitment to inclusion, or the need for solutions to support all people in a community regardless of race, religion, gender, immigration status, or ethnicity. 

Requirements:

Basically, we want to know you can get the job done. This means you have:

  • Bachelor’s Degree in Marketing or related field or relevant experience
  • 2-4 years relevant experience working in Marketing, Communications & Events, etc
  • Experience with software programs including  Wordpress, Asana, MailChimp, Eventbrite, Salesforce, Google Suite and FormAssembly
  • Experience directly interfacing with internal stakeholders with a customer service mindset. 
  • Non-profit experience preferred

Work Requirements

  • Must work in person, Downtown LA Office
  • Ability to have an active role in events on Campus, some events may require the ability to stand for long periods of time, set up/break-down, and other requirements
  • Ability to lift up to 30lbs

Position Details:

This is a full-time position, starting immediately. LACI operates out of the La Kretz Innovation Campus, in the bustling Downtown LA Arts District. Since we are rapidly growing, you will be getting in on the ground floor at LACI, with the opportunity to evolve with us and shape your future here. 

Salary Range: Coordinator Range $50-60k commensurate with experience, education, skills, etc and total compensation package including health benefits, 401k match, professional development, commuter benefits and more.

In addition to working on a campus with other innovators, we offer industry competitive benefits including:  paid holidays, vacation/sick time, health benefits, 401(k) plan, professional development, and paid parking. We also support alternative transportation with a metro pass for every employee.

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